Editing Keynotes and the Keynote Legend

Both the keynotes and keynote legend can be edited after placement. If only one keynote is to be edited, select it and make the changes in the Object Info palette. If the text of several keynotes is to be edited, select the keynote legend and make the edits from the Object Info palette.

The keynotes bubble style can also display in the keynote legend; control the style with either the keynotes or the legend.

Editing Keynotes

1. To change the text of a selected keynote, select the callout and click Edit Note in the Object Info palette.

2. Other callout parameters can be edited in the Object Info palette, like an ordinary callout object. For more information on the Callout tool, see Inserting Callouts or Keynotes.

3. If there are several keynote objects, use the Align/Distribute Leader Lines command to improve readability (see Aligning and Distributing Leader Lines).

4. After placement, a keynote can be converted into an ordinary callout object by deselecting Place As Keynote in the Object Info palette. The keynote is removed from the keynote legend.

Deleting Keynotes

If you delete a keynote, the remaining keynotes are not renumbered. The keynote legend maintains a “gap” or placeholder displaying the custom text specified in Unused Position Text. However, if Re-use Unused Positions is selected and another keynote is placed in the drawing, the new keynote replaces the first “gap” keynote. Clicking Remove Gaps in the Object Info palette of a selected keynote legend also removes gaps; another way to remove gaps is to sort the keynotes in the Notes Manager: Keynote List dialog box.

Editing the Keynote Legend

Parameter	Description
Update	Refreshes the keynote legend display
Keynote Display	Select the display format for keynotes: numbers, letters, numbers or letters with the prefix and/or suffix that was entered in the callout preferences, or the description text from the notes database (click Sort in the Notes Manager:Keynote List to sort the notes as they will appear in the keynote legend) Because the note description can display in both the callouts and the keynote legend, it is possible to create an alphanumerical designation within the note description for each database entry, and display that number on the drawing. A database of notes with numeric descriptions can be used directly in the drawing, automatically sorted into the proper order.
Overall Width	Sets the text width for the entire keynote legend
Note Text Indent	Adjusts the hanging indent value for the legend body text
Note Spacing	Sets the width of the body of the keynote legend text
Line Spacing	Sets the number of lines as space between the notes
# of Columns	Select the number of columns for the keynote legend text
Gutter Width	When more than one column is selected for keynote legend text, sets the distance between the columns
Break Note Text Across Columns	When more than one column is selected for keynote legend text, allows text to break across columns; when deselected, text for each note does not break to the next column
Body Text Alignment	Specify how to align keynote legend body text. Horizontal text alignment for existing keynote legends can also be set by selecting Text > Alignment or Text > Format Text and selecting the desired alignment option.
Bubble Display	Sets the bubble display for keynote numbers/letters ● None: No bubble displays for the keynote legend ● per Callout: The bubble style used for the callout also displays in the legend ● per Keynote Legend: The keynote legend controls the bubble style for callouts; select the Bubble Style
Bubble Style	When the Bubble Display is set to be controlled per Keynote Legend, specifies the bubble style to apply to the keynote legend and the keynotes
RR Corner Radius	For Round Rect bubble styles, sets the corner radius
Text Margin	Sets the distance between the bubble and the text
Bubble Shadow	Select to draw the bubble with a drop shadow (does not apply to None, Bracket, ISO, or Vertical Accent Bar styles)
Bubble Shadow Settings	If Bubble Shadow is selected, opens the Bubble Shadow Settings dialog box, for specifying bubble shadow edge and fill attributes; see Specifying Callout or Keynote Legend Bubble Shadow Settings
Re-use Unused Positions	When deselected, maintains a placeholder gap for deleted keynotes; new keynotes are appended to the end of the legend.When selected, replaces unused keynote positions, in order starting with the first one, as new keynotes are placed in the drawing.
Unused Position Text	Specifies the text to display in unused keynote positions
Remove Gaps	Removes unused keynote positions, renumbering the remaining positions
Edit Notes	Opens the Notes Manager:Keynote Legend dialog box, for editing the keynote text, description, or order A keynote object can be linked to a database by clicking Show Database Controls in the Notes Manager:Keynotes List dialog box.
Format Title Text	Opens the Format Text dialog box, for changing the text format of the legend title
Format Body Text	Opens the Format Text dialog box, for changing the text format of the legend body text

For information on formatting text, see Formatting Text. Text styles cannot be applied to keynote legends.

2. The keynote legend contains control points for adjusting the hanging indent and text width directly from the drawing.

3. To change keynote numbering or edit the text of all keynotes at the same time, select the keynote legend object and click Edit Notes in the Object Info palette.

Parameter	Description
Description	Lists the keynotes (by description) in the keynote legend in numbering order
Edit	Select a keynote description and click Edit to edit the note text or change the keynote description
Move Up/Move Down	Changes the order of the keynotes in the keynote legend; move the selected keynote up or down in the list
Sort	Sorts the notes in the legend alphanumerically; this is useful when the keynote legend Keynote Display is set to Note Description from Database, and the Description is set to an alphanumeric code (such as C101 or 032000). If there are any unused keynote positions, they are removed by this operation.
Note Text	Select a keynote description and edit the text of the note
<< Show Database Controls	Displays the database-related portion of the dialog box; when working without a database, these controls are not necessary (see Placing Database Callouts) A keynote object can be linked to a database by clicking Show Database Controls in the Notes Manager:Keynotes List dialog box.

4. The keynotes are listed by a description. The description normally consists of the first 42 characters of the keynote, but this can be changed by selecting the description and clicking Edit.

The Edit Note dialog box opens. To enter a different note description, deselect Use the first 42 characters, and change the Description. The note text can also be edited, if desired.

6. Click OK to close the Notes Manager:Keynote Legend dialog box and edit the keynote legend.